Documents Required
Change in Company Name
Change in Registered Office Address
Change in Directors
Process Timeline
Initial Consultation and Assessment
Understand the reasons for the change (e.g., change in directors, capital structure, business name, or registered office).
Review of Existing Documents
Analyze the company’s current memorandum of association (MOA), articles of association (AOA), and other relevant documents to identify areas that need modification.
Drafting Necessary Resolutions
Prepare and pass board resolutions or special resolutions (if required) for the proposed changes, as per the provisions of the Companies Act.
Filing with Regulatory Authorities
Submit the resolutions and necessary forms (e.g., Form MGT-14 for special resolutions) with the Ministry of Corporate Affairs (MCA) to implement the changes.
Updating Company Records
Make amendments to the company’s MOA, AOA, and other statutory records (e.g., director details, shareholding patterns, company name, or office address).
Tax and Compliance Adjustments
Update the tax registration details (e.g., PAN, GST) and ensure that all legal and tax compliance requirements are met after the change.
Notifying Stakeholders
Inform employees, clients, suppliers, and other stakeholders about the changes to the company’s structure or operations.
Registrar of Companies (ROC) Filing
File the necessary documents and forms with the ROC for official approval of the changes (e.g., change of directors, registered office, or company name).
Update Licenses and Permits
Modify any business licenses, permits, or intellectual property registrations based on the changes in the company structure.
Ongoing Compliance and Monitoring
Ensure continuous compliance with the Companies Act and other regulations, including filing annual returns, financial statements, and maintaining company records updated.
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